Introduction

The Supplier’s Portal is a self-service information kiosk for selected Suppliers to review the status of their account from your Accounts Payable perspective. The Supplier’s Portal allows you to reinforce the good faith you share with your suppliers by giving them intimate access to the status of their transactions with you, keeping collateral damage through misunderstandings to an absolute minimum.

Supplier’s Portal sweeps away the constraints to an efficient Global Accounts Payable operations posed by working hours and time zone disparities. Time consuming telephone and fax exchanges can become rare exceptions rather than commonplace. Queries from Supplier’s will be emails, sent after reviewing their information portal, directed at the specific Payables officer with specific item details. Straight and to the point.

What does it do?

The Supplier’s Portal allows access to your Accounts Payable records by that supplier through a secure entry point. Your Supplier utilises a web address, login and password that you have issued, in order to commence their Portal sessions. All they need to use is a Web Browser.

Once inside their portal, suppliers have the opportunity to confirm their standing information such as address, bank account, main contact details, etc. If any changes are required in these details, the user simply emails their designated Accounts Payable contact with a request for the changes by a push of a button.

Purchase orders received can be confirmed and accessed in detail. Nothing could be simpler or easier. Shipments of goods received against purchase orders can also be determined as well as the invoice details corresponding to those shipments.

The account statement view can be for all transactions or just the outstanding/unmatched items. Scheduled payment dates for outstanding invoices can be seen and the next payment date and amount is shown for the account as a whole. Exact queries on the account details are just one click away from an email to the responsible officer.

How is it used?

Supplier’s Portal keeps your suppliers fully informed of your Payables status with them in realtime. This allows them to plan their anticipated cash flows and follow up any discrepancies the moment they become apparent. It can be a tool to eliminate processing hold-ups and inefficiencies that could otherwise jeopardise these relationships you worked to hard to establish.