Introduction

The Century Claims and Advance module is used to mange and monitor the process of miscellaneous or travel related Advances and Claims. By automating the Advance and Claims process then authorisation and approval steps can be introduced and enforced to enhance management control over corporate travel expenses.

Claims and Advance interfaces with Project Costing, General Ledger and Cash Book modules ensuring one-time, single point of entry.

What does it do?

It allows your organisation to control travel expenditure by providing a common, consistent mechanism for management control.

Every Claimant is created in a Claimant master file. When a Claimant requires a travel advance the system checks if previous advances exist and if a further advance can be made without claiming off the former Advance.

Advances are made with details of nature expense and the date that it covers. The standard Century security can be used such that the Advances must be approved and posted only by authorised personnel. Advances post to a Claimant Ledger as well as Project Costing and General Ledger.

The funds for the Advance are automatically interfaced to Cash Book for the production of the payment by any of the standard payment methods eg. Cheque or Direct Bank Transfer.

Claims can be entered at any time and if Advances exist then the total of these advances are displayed for reconciliation purposes.

Once entered Claims can be posted by authorised personnel and the difference between Advance and Claim can either paid to or received from the Claimant.

Century Claims and Advances module provides full open-item enquiry of Claimant details with all Advances and Claims being listed.

Direct links to General Ledger, Project Costing and Cash Book provides for the automatic capture of details for these ledgers.

Considerable navigation, period control and supplier status is provided.

Standard reports include Statement of Balances, Ledger Lists and Summary of Advances by Department are provided along with extensive on screen enquiry.

How is it used?

Claims and Advances is used in conjunction with Century General Ledger, Project Costing and Cash Book.